- Requesting Accommodations
- Providing Documentation
- Scheduling Intake Interview
- Quarterly requesting accommodations
- Advocating for themselves with both instructor and DRS office
- Giving DRS notice in a timely manner when problems with accommodations arise
- Giving sufficient notice for delivery of certain accommodation each quarter
- Interpreting Service (at least 3 weeks)
- Braille, Tactile Text, Enlarged Print (at least 2 weeks)
- Moving of Ergonomic Furniture (at least 2 Weeks)
Procedure for Obtaining Accommodations
All requests for access, accommodation, and academic adjustment should first be brought to the Disability Resource Office (DRS) using the following steps.
- Student should download the or request one either through email or by visiting our office.
- Student schedules an Intake Interview appointment to meet with the Disability Resources Manager (DRM) at any time during the quarter, but preferably 4-6 weeks prior to need.
- DRS and student work collaboratively to assess the student’s needs, reasonable and appropriate accommodations and/or adjustments, and develop an accommodation plan if approved for services.
- DRS generates a Letter of Accommodation (LOA) outlining the student’s accommodation plan and forwards it to the student’s instructors and the student’s CPTC student email address.
- Student and instructors collaborate to implement the approved accommodations and/or adjustments.
- Student contacts DRS immediately if an accommodation is ineffective or if the student is not receiving the accommodations outlined in the student’s LOA.
Intake Interview Student will:
- Bring with them all needed documentation including completed
- Sign a
- Be able to discuss academic barriers
- Be able to advocate for their needs
To activate an LOA the student will need to:
- Meet personally with each of their instructors and discuss their LOA.
- Discuss and work with each instructor to determine the best method of providing accommodation(s) in specific situations/classes.
- Coordinate with instructor and if applicable, DRS, to schedule accommodations such as testing or events prior to when each occurs throughout the quarter.
Qualifications for requesting Letters of Accommodations (LOA) Quarterly
- Enrolled in classes for the next quarter
- Respond to email sent by DRS office with yes
- Notify DRS of changes in schedule
The Disability Resources for Students (DRS) office requires students to provide documentation of the disabling condition for which they are requesting accommodation(s). All documentation will be kept in DRS in a separate, confidential file. Documentation is assessed on a case-by-case basis.
General Documentation Guidelines
Documentation needs to include:
- Documentation of a disability/health condition must be generated by a diagnostic professional in the related field of the disability/health condition for which the accommodation is requested
- A diagnosis of the disability/health condition
- Description of the current functional impact/limitations of the disability/health condition.
- If the disability/health condition is permanent or temporary. If temporary, information on the expected duration of the disability/health condition and timeline for re/new evaluation of the disability/health condition.
- Written on letterhead from a qualified health care provider
- Must be current within the last 3 years.
Documentation must include specific diagnosis and can be, but not limited to:
- All documentation is assessed on a case by case basis
- Copies of the educational assessment performed as part of an IEP process*
- Copies of documentation from MyChart or other Medical Apps
- Submitted by completing the CPTC Disability Verification Form*
For specific questions about documentation refer to the guides in the right column
K-12 Transition: Each document listed below contains useful information but does not guarantee services
- IEPs (Individualized Education Plan)
- 504 Plans
- Transition Plans
- Psycho-Educational Eval from your most recent Triennial Review
Clover Park Technical College does not provide:
- Any diagnostic services including diagnostic testing for Learning Disabilities
- Extended time on all assignments
- Medical care
- Personal aides or attendants
- Personal devices or equipment (e.g. eyeglasses, wheelchairs, hearing aids, etc.)
- Service animals
- Tutoring/Individual instruction
Transferring to or from another college students should:
Be aware that each college and university establishes documentation guidelines in response to the unique needs of its academic programs. Documentation considered sufficient to provide accommodations in a technical setting like CPTC may not provide enough information to provide reasonable and appropriate in the two year community college or 4 year university setting. .
- Contact the Disability Support Services Office at the school you are transferring to
- to determine documentation guidelines
- possible additions documentation
- determine how the Intake Process works
- Contact the the College or University transferring too ASAP
- Not automatically assume accommodations received at CPTC will be appropriate for new University or College
To Requesting Documents from DRS to be sent somewhere student must:
- Complete a Release of Information Form
- Release of Information Form are available in the DRS office Building 17 Room 103
- The request of information can take up to 10 days
- Have complete contact information for entity or individual where the documentation will be provided.
- incomplete information will cause a delay in delivery of documentation
Reasonable Accommodation – Disputes/Appeals
CPTC has adopted an internal grievance procedure providing for the equitable resolution, within a reasonable time, of complaints by students with disabilities alleging violations of their rights under the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973.
If a student believes that a faculty member, an office or a program has refused to provide an accommodation in accordance with notice from DRS, a student should first request assistance of the DRS in resolving the complaint. If the complaint cannot be resolved in this manner, or if it involves the DRS Office, a student has the right to appeal using the following procedure:
- Complete a
and send to the Office of the Vice President of Student Success (VPSS).
- The VPSS, or designee, shall investigate the grievance. An email will be sent to the student’s CPTC email confirming receipt of the appeal form, identify who will investigate the grievance, and list next steps for the student.
- The VPSS, or designee, will issue a written determination, specifying resolution of the matter within ten (10) business days of the filing of the grievance.
- The decision of the VPSS, or designee, is the final decision of the institution.
See further details about accommodations on the Disabilities Accommodations page.